K-12 Financial Operations Platform · SchoolBanks, Inc. launched in 2020
Unify payments, fees, assets, and accounting workflows in one audit-ready platform built specifically for K-12 districts — designed around how districts work.
For Private Schools, Child Care Centers & Small Colleges
SchoolBanks Financial Services
Guaranteed tuition payments for private schools, day care & child care centers, and small colleges.
The Opportunity
SchoolBanks gives K-12 business offices one connected system for audit confidence, asset accountability, faster collections, and more time back for staff.
Fee tracking, asset lists, and reconciliation live in one place, so records stay accurate and year-end close moves faster.
Connected payment records match deposits automatically, giving you complete data for every audit.
Every cash receipt is recorded at the school, giving districts a clear, reviewable trail that auditors appreciate.
Track Chromebooks, instruments, and textbooks from checkout to return, so districts get full value from the items they already own.
With everything in one system, audit prep means pulling a single set of records you can trust.
Parents pay online in minutes, so balances clear sooner, staff follow-up shrinks, and fee collection rates rise.
The Platform
SchoolBanks brings your tools together in a single audit-ready platform. Every module works together — so your data does too.
Assign required and optional fees to individual students or entire grade levels. Track every obligation through its full lifecycle with a protected audit trail.
Explore Fee Management →Parents pay securely via card from any device. Support for payment plans, partial payments, and school-configurable processing fee options.
Explore Payments →Catalog and assign school-owned items — Chromebooks, tablets, textbooks, instruments — to individual students. Track condition, value, and status at all times.
Explore Asset Tracking →Fee-owing, audit trail, campus audit, and payout reconciliation reports, plus exportable outstanding balance lists — most exportable to CSV, with custom export templates for your finance system.
Explore Reporting →Export completed payments directly to your general ledger. Multi-code GL allocation, approval workflows, and locked exports that prevent unauthorized changes.
Explore Accounting →Every change to a student, fee, payment, or record is logged with user, timestamp, and detail. Full dispute tracking. Real-time alerts for staff and parents.
Explore Audit Trail →How It Works
SchoolBanks connects every step in a single, auditable flow — from the moment a fee is created to the moment it hits your general ledger.
Staff assigns fee to student or grade level with accounting code
Parent receives alert and logs into portal to view balance
Parent pays securely online; partial payments tracked automatically
School item linked to student record with condition and serial number
Finance staff approves and locks the export batch for GL transfer
Admin dashboard and exportable reports reflect the current record for audit and review
Why Districts Choose SchoolBanks
A platform designed around locked exports, approval workflows, and a full audit trail — so business offices spend less time reconciling and more time on the work that matters.
Automated GL exports and locked records help finance teams stay audit-ready all year.
Every fee, payment, and adjustment is tracked automatically, with a full audit trail attached to each transaction.
Schools can be up and running quickly, so staff spend less time on setup and more time using the system.
Available Through Purchasing Cooperatives & Partners
Who It's For
SchoolBanks speaks the language of every stakeholder — from superintendent to school staff to parent.
Audit readiness, financial controls, district-wide reporting, and compliance confidence.
See Finance Leader view →Simple daily workflows, one connected system, faster collections, and minimal IT effort to get started.
See Bookkeeper view →SSO, MFA, roster imports, role-based access, data privacy, and full security documentation.
See IT view →School-level fee visibility, accountability for assets, and operational insight without the finance complexity.
See Principal view →For Families
A clean, mobile-friendly parent portal means families can view balances, make payments, and set up plans from any device — reducing calls to the front office and improving collection rates.
Secure card payments from any browser — desktop or mobile. No app to download.
Parents split balances into installments and choose their own schedule. Consent is captured and logged.
Parents always see exactly what their student owes and what has been paid — no guesswork, no calls.
Automatic alerts keep families informed when fees are assigned, payments are due, or a receipt is ready.
Integrations
SchoolBanks connects to the identity providers, payment infrastructure, and point-of-sale hardware your district already uses — so adoption requires no infrastructure overhaul.
Need a specific integration? Talk to our team →
Free K-12 Resource
Use the SchoolBanks Audit Readiness Checklist to see where your records are already strong and where connected workflows can save your team time.
Get Started
Flexible contracts. Transparent pricing. Fast implementation. SchoolBanks is purpose-built for K-12 — and your team can be up and running in under a week.
Questions? Call us: (770) 520-8496 · [email protected]
