Payments & Reconciliation
Payment records that support service, confidence, and cleaner finance operations.
Secure online payments for K-12 fees and club dues, with automatic installment plans, partial payments, and configurable processing fees — plus the receipts, adjustments, and exports finance teams need to reconcile fast.
Capability
Maintain payment histories with receipts, adjustments, refunds, and richer operational context.
Operational value
Districts need payment activity captured in a way that supports follow-up, family communication, and finance review.
District benefit
A more complete payment story reduces ambiguity and shortens reconciliation effort.
ROI
Cleaner records support stronger service and fewer manual follow-up loops.
Recording & applying payments
Staff record and apply payments directly against fees and dues. When a payment arrives unallocated — not yet matched to a specific fee — staff can reconcile it and apply it to the right obligation instead of leaving it as an unexplained balance.
Parents pay online
Parents view and pay assigned fees and club dues online through a secure, hosted checkout — one consistent payment experience across everything a family owes the school.
Payment Plans
Let families spread a balance into installments.
Not every fee gets paid in one sitting. Parents can set up an installment plan for a balance, with a consented schedule and secure card details on file, so recurring collection doesn't fall on office staff to chase manually.
Parent-initiated setup
Parents choose an installment schedule for an eligible balance and consent to future charges — the schedule and authorization are recorded with the plan.
Automatic scheduled charges
Installments run on their scheduled dates with reminders ahead of each charge, and staff have visibility into a plan's status and history.
Petty Cash
Petty cash, tracked in the same system.
Small cash transactions cause outsized headaches during a review. SchoolBanks gives each school a place to record them directly.
Record & void by school
Staff record petty-cash transactions for their school, and void an entry when it was recorded incorrectly — keeping a clean, correctable record instead of a paper log.
Report by date range
Business offices can pull petty-cash activity by school and by date range, so a withdrawal from months ago is a lookup, not a search through a drawer of receipts.